Case Background
State of Georgia was looking for a vendor to modernize their grants management solution to manage federal NHTSA funds. These funds address 11 national traffic safety priority areas of impaired driving, police traffic services, speed control, roadway safety, occupant protection/child passenger safety, pedestrian and bicycle safety, traffic records, and community traffic safety. Focusing on these areas has historically proven to be more effective than other efforts to reduce traffic crashes, injuries, and fatalities.
Funding for these grants is allocated to Georgia GOHS and other states annually from the National Highway Traffic Safety Administration (NHTSA) using a formula based on population and road mileage.
GOHS’s existing grants system was based on legacy technology that had numerous usability challenges and problems managing fund balances accurately.
Scope IT was awarded the contract to transition GOHS’s grants management solution from its legacy solution to a modern, cloud-based, low-code solution.
Scope IT streamlined the grant management process with our Appian based solution and AI-driven platform, designed for complete Grant life cycle management from publishing a Grant Opportunity to Grant close-out. Scope IT designed the system to allow Grantees to respond to new opportunities, create progress reports, and submit claims. Grantors can manage multiple grants, view grant applications, award grant proposals, allocate funds to appropriate funding accounts, create onsite and status reports, participate in workflows for claims, progress reports, perform monitoring of grants using grant status report and on-site reports, and perform grant close-out and perform grant closing at the end of the fiscal year. Scope IT developed a data migration plan and migrated data for all relevant fiscal years into the new system. Over 60 GB of documents uploaded in the legacy system were also migrated and accurately mapped and tagged to appropriate grants in the new system.
Results
Scope IT delivered a modern grants management solution to GOHS within 4 months of signing the contract. Within months of Go Live, GOHS was able to successfully process progress reports and claims and perform grant closing on prior fiscal year grants. GOHS was also able to open new opportunities for the upcoming fiscal year and start receiving new grant applications.
The solution supports several different grants such as Students Against Destructive Decisions, Traffic Enforcement Networks, Young Adults Safety and others that align to the NHTSA grant requirements. For these grants, Scope IT has built several capabilities such as General Application process, Application Review & Awards, Award Disbursement, Financial & Performance Monitoring, Year-End Reconciliation and Travel Authorization.
